Terms of Service

These Terms of Service (the “Terms”) are a binding agreement between you and 3e Entertainment LLC, a Virginia limited liability company that produces DT Fest — the Dashain & Tihar Festival (“DT Fest,” “we,” “us,” or “our”).

They apply when you use dtfest.com (the “Site”), submit any form on it, buy a ticket to the festival, or attend the event. By doing any of those things you accept these Terms and our Privacy Policy. If you do not agree, do not use the Site or attend the festival.

• You must be at least 18 years old to submit an application, buy tickets, or enter into any agreement with us. If you are under 18, you may use the Site only with the involvement of a parent or legal guardian who accepts these Terms on your behalf.
• If you accept these Terms for a business — as a vendor, sponsor, partner, or performing act — you represent that you are authorized to bind that business.
• Information you give us must be accurate, current, and complete. We may decline, suspend, or revoke an application, ticket, or booth based on materially inaccurate information.

We work to keep the Site accurate, but festival details evolve. Lineups, schedules, ticket tiers and pricing, vendor lists, booth availability, maps, and venue arrangements are subject to change without notice and are not offers or guarantees until confirmed in writing.

• Sold-out states, remaining booth counts, and availability indicators reflect our records at page load and may lag actual availability.
• Site content is provided for general information. It is not professional, legal, food-safety, or health advice.
• We may modify, suspend, or discontinue any part of the Site at any time without liability to you.

Where tickets are sold

Tickets to DT Fest are sold through our third-party ticketing partner, Seatium. Ticket links on this Site take you off dtfest.com to complete the purchase. Your transaction — payment, delivery, order support, and any transaction fees — is governed by Seatium’s terms and privacy policy in addition to these Terms. We do not process your card payment.

What a ticket is

• A ticket is a revocable, personal license to attend the festival on the date and under the conditions stated. It grants no property interest and no right to a particular seat, location, performance, or vendor.
• Admission requires a valid ticket and, at the gate, a wristband. Keep your wristband on for same-day re-entry. Lost, stolen, destroyed, duplicated, or damaged tickets and wristbands are not replaced.
• Children 10 and under are admitted free when accompanied by a ticketed adult. A minor must remain with a responsible adult for the duration of the event.

Refunds

• Rain or shine. DT Fest is an outdoor, rain-or-shine event. No refunds are issued for rain, heat, cold, wind, or other weather that does not cause full cancellation.
• Lineup and program changes. Artists, performers, vendors, activities, and schedules may change or be substituted. No refund is due for any change to the lineup or program.
• Full cancellation. If we cancel the festival entirely and do not reschedule it, we will refund the face value of tickets purchased through our official ticketing partner. Ticketing service fees, payment processing fees, and delivery fees charged by that partner may not be refundable, and are governed by its terms.
• Rescheduled or shortened events. If the festival is postponed, moved, shortened, or partially curtailed — including for severe weather, public safety, or the reasons in our force majeure section — tickets will be honored for the rescheduled date and no refund is due.
• Ejection and denial of entry. No refund is given if you are refused entry or removed from the grounds for violating these Terms or the conduct rules below.
• Refund requests, where applicable, are processed by our ticketing partner to the original method of payment. Allow a reasonable processing period.

Resale and transfer

• Tickets may not be resold above face value, offered as a prize or promotion, or used for advertising or commercial purposes without our prior written consent.
• We may void — without refund — any ticket obtained through unauthorized resale channels, fraud, chargeback, automated purchasing, or in breach of these Terms.
• We are not responsible for tickets bought from unauthorized resellers, including counterfeit or duplicate tickets that will not scan at the gate. Buy only through the official link on this Site.

Entering the festival grounds means you agree to the conditions below. They exist so that a family-friendly cultural celebration stays safe and welcoming for everyone.

Security

• You and your belongings may be searched as a condition of entry. Refusing a search means you will not be admitted, without refund.
• Follow all instructions from festival staff, security, venue personnel, and public safety officials.

Not permitted on the grounds

• Outside food, beverages, and alcohol. Sealed water bottles and medical or baby food are welcome.
• Weapons of any kind, fireworks, illegal substances, and hazardous items.
• Animals, except trained service animals as defined by the Americans with Disabilities Act.
• Unauthorized vending, soliciting, sampling, flyering, or commercial filming.
• Drones or other unmanned aircraft, without our prior written authorization.
• Any item or activity the venue or applicable law prohibits.

Conduct

• Harassment, discrimination, threats, violence, and behavior that endangers or unreasonably disrupts others are grounds for immediate removal.
• We reserve the right, in our sole discretion, to refuse entry to or remove any person, in each case without refund, and to involve law enforcement where appropriate.

Applying is not acceptance

Submitting a vendor application creates no agreement and reserves no space. We review applications and select vendors at our sole discretion, considering fit, category balance, capacity, and past performance. A submitted application may be declined without reason.

Approval and payment

• If your application is approved, we email you a payment link generated through Stripe for the applicable booth fee.
• Your booth is not confirmed until payment clears. Approvals may expire if payment is not completed within the period stated in the approval email, and the space may be released to another applicant.
• Booth fees are non-refundable once paid, including if you cancel, fail to appear, arrive after load-in closes, or are removed for violating these Terms or festival rules. If we cancel the festival entirely and do not reschedule it, we will refund paid booth fees.

Vendor obligations

• You are solely responsible for obtaining and maintaining all licenses, permits, food-handling certifications, health department approvals, and tax registrations required by the Commonwealth of Virginia and Loudoun County for your operation, and for producing them on request.
• You must carry commercial general liability insurance in the amounts we specify and, where requested, name 3e Entertainment LLC and the venue as additional insureds. Proof must be provided before load-in.
• You are responsible for your booth, staff, equipment, inventory, electrical needs, food safety, waste disposal, and compliance with fire code and venue rules — including load-in and load-out windows and being operational by the stated time.
• Booth locations are assigned by us and may be reassigned for operational, safety, or layout reasons. Subletting, sharing, or transferring your booth without written consent is prohibited.
• You may sell only the products and categories described in your approved application. Selling outside that scope may result in removal without refund.
• You are an independent contractor. Nothing here creates a partnership, joint venture, employment, or agency relationship with us.
• You will indemnify us as described in the indemnification section below, including for claims arising out of your products, food service, staff, or equipment.

• Submitting a sponsorship or partnership inquiry is an expression of interest, not a binding commitment by either side. Tiers, benefits, and pricing shown on the Site are indicative and subject to availability and change.
• Approved sponsors receive a Stripe payment link. Sponsorship benefits begin only after payment clears. Sponsorship fees are non-refundable except where the festival is cancelled entirely and not rescheduled.
• By submitting a logo, brand assets, or marketing copy, you grant us a non-exclusive, royalty-free, worldwide license to reproduce and display those materials to acknowledge your sponsorship — on the Site, on-site signage, in print and digital promotion, and on social media — for the festival cycle and for archival and historical reference afterward. You represent that you own or control the rights to those materials.
• Sponsorship does not confer editorial control over the festival, the lineup, or the Site, and does not imply our endorsement of your products or services.
• We may decline or end a sponsorship where association would, in our reasonable judgment, conflict with the cultural character or values of the festival.

• Submitting a performance application creates no booking, no obligation to respond, and no compensation. Programming decisions are ours alone.
• If we book you, a separate written performance agreement will govern fees, technical requirements, travel, and the rest. These Terms do not create that agreement.
• By submitting materials — biography, photos, audio, video, and links — you grant us a non-exclusive, royalty-free license to use them to evaluate your application and, if you are booked, to promote your appearance and the festival. You represent that you hold the necessary rights, including to any music, footage, and images of other people.
• Materials you send are not confidential. Do not send anything you need us to keep secret.

Everything you submit through the Site — applications, messages, suggestions, and feedback — is covered by this section.

• You keep ownership of what you submit. You grant us a non-exclusive, worldwide, royalty-free, sublicensable license to use, store, reproduce, and display it for the purposes described in these Terms and our Privacy Policy.
• You represent that your submission is accurate, is yours to send, and does not infringe anyone’s rights or violate any law.
• Unsolicited ideas are not confidential. If you send us a suggestion for the festival, we may use it without restriction, attribution, or compensation, and we have no obligation to keep it secret or return it.
• We may remove, refuse, or decline to act on any submission at our discretion.

• You grant 3e Entertainment LLC and those we authorize a perpetual, worldwide, royalty-free, irrevocable license to use your image, likeness, voice, and appearance captured at the festival in any medium now known or later developed, for promotional, editorial, archival, and commercial purposes connected to DT Fest.
• You waive any right to inspect or approve the finished materials and any claim for compensation, royalties, invasion of privacy, right of publicity, or defamation arising from their authorized use.
• If you do not want to be recorded, do not enter the festival grounds.
• Attendee filming. Personal, non-commercial photography and video is welcome. Professional equipment, commercial filming, press credentials, and drone use require our prior written approval — contact press@dtfest.com.
• To request removal of a specific photo or video of you from material we control on this Site, email info@dtfest.com. We will review the request in good faith. We cannot recall media already published by press, sponsors, or other attendees.

• The Site and its content — text, design, layout, graphics, photos, video, code, and compilations — are owned by 3e Entertainment LLC or our licensors and protected by copyright and other laws.
• “DT Fest,” the DT Fest logo and marks, and the festival branding are our trademarks. You may not use them without our prior written permission, except to refer factually to the festival.
• You may view, download, and print Site content for personal, non-commercial use. Any other use — reproduction, distribution, public display, modification, or creation of derivative works — requires our written consent.
• Third-party names, logos, and artist images shown on the Site belong to their respective owners and are used with permission.

You agree not to:

• Scrape, crawl, harvest, or systematically extract data from the Site by automated means without our written permission
• Attempt to access any staff, administrative, vendor-management, or sponsor-management area you are not authorized to use, or to probe, scan, or test the vulnerability of our systems
• Submit false, misleading, or fraudulent information through any form, or submit forms in bulk or through automated tooling
• Interfere with the operation of the Site, including through denial of service, malware, or excessive request volume, or circumvent rate limits and security controls
• Use the Site to send unsolicited commercial messages, or to impersonate any person or organization
• Use the Site in violation of any applicable law, or reverse engineer or copy any part of it except as the law expressly permits

We may suspend or block access to anyone who violates this section, and may pursue legal remedies.

The Site links to and relies on services we do not control — our ticketing partner, Stripe for payments, mapping and directions providers, social platforms, artist links, and sponsor sites. Links are provided for convenience and are not an endorsement.

We are not responsible for the content, availability, security, pricing, accuracy, or practices of any third-party service, or for any transaction between you and a third party. Your dealings with them are governed by their terms, and any dispute is between you and them.

THE SITE, THE FESTIVAL, AND ALL RELATED CONTENT AND SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE,” WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED.

To the fullest extent permitted by law, we disclaim all warranties, including implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement, and any warranty arising from course of dealing or trade usage.

• We do not warrant that the Site will be uninterrupted, timely, secure, or error-free, or that information on it is complete, accurate, or current.
• We do not warrant the quality, safety, or legality of goods or services offered by vendors, sponsors, performers, or other third parties at the festival. Vendors are independent businesses responsible for their own products and food safety.
• Statements about lineup, schedule, capacity, availability, and amenities are estimates and plans, not guarantees.

Some jurisdictions do not allow the exclusion of certain warranties. Where that is the case, the exclusions above apply to the fullest extent permitted.

DT Fest is a large outdoor public gathering. Attending involves inherent risks that no organizer can eliminate.

• You voluntarily assume all risks of attending, including risks of crowds and crowd movement, weather and heat, uneven or wet ground, noise and amplified sound, lighting effects, cooking equipment and open flame, food and beverage consumption including allergens and foodborne illness, contact with other attendees, communicable disease, and personal injury, illness, disability, death, or loss or damage to property.
• You are responsible for your own belongings. We are not responsible for lost, stolen, or damaged personal property.
• Allergies and dietary needs. Food is prepared by independent vendors. We do not verify ingredients, preparation methods, or cross-contact controls. If you have a food allergy or dietary restriction, ask the vendor directly and use your own judgment.
• To the fullest extent permitted by Virginia law, you release and discharge 3e Entertainment LLC and its members, officers, employees, volunteers, contractors, sponsors, and the venue from claims arising out of these inherent risks, except to the extent caused by our gross negligence or willful misconduct.
• If you bring a minor, you accept these risks and grant this release on their behalf as their parent or legal guardian.

TO THE FULLEST EXTENT PERMITTED BY LAW, 3E ENTERTAINMENT LLC AND ITS MEMBERS, OFFICERS, EMPLOYEES, VOLUNTEERS, CONTRACTORS, AND AGENTS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, LOST DATA, OR LOSS OF GOODWILL, ARISING OUT OF OR RELATING TO THE SITE, THE FESTIVAL, OR THESE TERMS — WHETHER BASED IN CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY, OR ANY OTHER THEORY, AND EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

OUR TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THE SITE, THE FESTIVAL, OR THESE TERMS WILL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU ACTUALLY PAID TO US FOR THE TICKET, BOOTH, OR SPONSORSHIP GIVING RISE TO THE CLAIM IN THE TWELVE MONTHS BEFORE THE CLAIM AROSE, OR (B) ONE HUNDRED US DOLLARS ($100).

These limitations apply even if a remedy fails of its essential purpose. Nothing in these Terms excludes or limits liability that cannot lawfully be excluded or limited, including liability for death or personal injury caused by our gross negligence or willful misconduct, or for fraud. Some jurisdictions do not allow certain limitations, so parts of this section may not apply to you.

You agree to indemnify, defend, and hold harmless 3e Entertainment LLC and its members, officers, employees, volunteers, contractors, and agents from and against any claims, demands, damages, losses, liabilities, judgments, settlements, costs, and expenses — including reasonable attorneys’ fees — arising out of or relating to:

• Your use of the Site or your attendance at the festival
• Your breach of these Terms or violation of any law
• Content or information you submit, including any claim that it infringes a third party’s rights
• If you are a vendor, sponsor, partner, or performer: your goods, services, food, equipment, staff, volunteers, and operations at the festival
• Your negligence or willful misconduct

We may assume the exclusive defense and control of any matter subject to indemnification by you, at your expense, and you agree to cooperate with that defense.

We are not liable for any failure or delay in performing our obligations, including holding the festival on its scheduled date, where caused by circumstances beyond our reasonable control. These include severe weather, natural disaster, fire, flood, epidemic or pandemic, public health orders, acts of terrorism or violence, civil unrest, labor disputes, power or telecommunications failure, government action, venue unavailability, artist cancellation, and similar events.

In such circumstances we may postpone, shorten, relocate, or cancel the festival. Your remedies are those stated in the tickets and refunds section — no additional compensation, including for travel, accommodation, or other incidental costs, is due.

Governing law

These Terms and any dispute arising out of them, the Site, or the festival are governed by the laws of the Commonwealth of Virginia, without regard to its conflict of laws rules, and by applicable federal law.

Talk to us first

Before filing any claim, you agree to contact us at info@dtfest.com with a written description of the dispute and the relief you seek, and to give us 30 days to resolve it informally. Most issues are settled this way. This step is a precondition to filing.

Venue and jurisdiction

If we cannot resolve a dispute informally, it must be brought exclusively in the state or federal courts located in Loudoun County, Virginia. You and we consent to the personal jurisdiction of those courts and waive any objection to venue or inconvenient forum. This does not prevent either party from seeking injunctive relief to protect intellectual property rights in any appropriate court.

Time limit

Any claim arising out of these Terms, the Site, or the festival must be filed within one year after it arose, to the extent permitted by law. Otherwise it is permanently barred.

• Entire agreement. These Terms and the Privacy Policy are the entire agreement between you and us regarding the Site and general festival attendance, and supersede prior understandings. A signed vendor, sponsor, or performance agreement controls over these Terms where the two conflict as to that relationship.
• Severability. If any provision is held unenforceable, it will be modified to the minimum extent necessary or severed, and the rest remains in full force.
• No waiver. Our failure to enforce any provision is not a waiver of it or of any other provision.
• Assignment. You may not assign or transfer these Terms or any rights under them without our written consent. We may assign them freely, including in connection with a merger or sale of assets.
• No third-party beneficiaries. Except for the parties named in the release, indemnification, and limitation of liability sections, these Terms create no rights in anyone else.
• Survival. Provisions that by their nature should survive — including intellectual property, the likeness release, disclaimers, assumption of risk, limitation of liability, indemnification, and dispute resolution — survive termination.
• Headings. Section headings are for convenience and do not affect interpretation.

We may update these Terms as the festival and applicable law evolve. The “Last updated” date at the top of this page reflects the current version. Material changes will be signposted on the Site before they take effect.

Continued use of the Site or attendance at the festival after an update means you accept the revised Terms. The version in effect on the date of your ticket purchase or approved application governs that transaction.

• General — info@dtfest.com
• Press and partnerships — press@dtfest.com
• Privacy requests — see our Privacy Policy
• Mail — 3e Entertainment LLC, 44578 Atwater Dr, Ashburn, VA 20147